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Author Guide - Healthcare Technology Letters

Contents

What we look for in your Letter
Conference and Patent Material Policy
Manuscript Presentation
Video Submission
Submit a Manuscript
Post-submission
Open Access Information
Open access Licence Options
Publication Ethics
Human and Animal Subjects
Conflict of Interest Policy
Proofs
Checklist
Pre-submission Editing Services

What we look for in your Letter

Please ensure that your manuscript:

  • adds significantly to existing research;
  • presents original results, which have not have been published previously;
  • presents the novelty clearly and concisely;
  • offers benefit to genuine and useful applications;
  • clearly explains these applications;
  • is written so as to make the advance clear to the broader engineering community;
  • makes reference to the state-of-the-art.

Manuscripts should not:

Right to publish

An author submitting a paper should ensure that he or she has the right to publish the paper and that it contains nothing defamatory. The IET will assume that all co-authors have agreed to the submission of any paper received.

Conference and Patent Material Policy

Healthcare Technology Letters does not accept material that has previously been presented at a conference for which the conference proceedings are widely available. Any manuscripts that are submitted to Healthcare Technology Letters that are based on a conference paper must reference the conference and demonstrate a significant advance in the work.

We can consider material for Healthcare Technology Letters that is also the subject of a patent application. The application number should be stated in the paper in the references and the authors should also make sure that the publication of their work in a journal will not harm their patent application in any way.

Manuscript Presentation

It is important to format submissions in accordance with Healthcare Technology Letters' house style. Following the presentation guide below will ensure that submissions will move straight to the reviewing stage.

Please note: submissions that are over the maximum allowed length or formatted incorrectly will be returned immediately to authors for revision.

Submission format
Submissions to Healthcare Technology Letters must be formatted to the journal house style which uses a double-column format. In this format the manuscript should be a maximum of twelve columns in length and figures should be placed within the main body of the text.

Please note that, while six pages is the absolute limit, we would expect the average submission to be approximately four pages in length.

We have provided a Microsoft Word template for you to download and edit to create your manuscript. We have also created a LaTeX class file, and a sample LaTeX source file for you to download and edit with your own text and images to create your PDF.

Source files must be supplied. The only acceptable source-file formats are Microsoft Word (.DOC or .RTF) or LaTeX (.TEX). If you are submitting in LaTeX, you need to provide a PDF as well as the LaTeX source file, and all source images.

Full instructions on how to format your manuscript are contained within the Microsoft Word template, which may also be of some use if you are submitting in LaTeX. For submitting in LaTeX, you will need to download the class file and save it into the same folder as your LaTeX source files. For full information on how to use the LaTeX class file, see the sample.

Video Submission

Short video clips may be submitted to illustrate your article and elaborate on techniques, testing procedures, or clinical observations. Files may be submitted through the manuscript submission and peer review site for review as part of the manuscript. Each digital video file should be no larger than 15–20 MB (or 5–10 seconds, depending upon compression) - please contact us if your video is larger than this. The video should be in MP4 (.mp4) format with a standard frame size of 320 × 240 pixels and frame rate of 30 frames per second. Please make reference to the video within your submitted manuscript and also indicate in your covering letter that you have submitted a video file. We will check all video submissions for quality and technical specifications, and we reserve the right to reject any video submission that does not meet quality standards and specifications.

Submit a Manuscript

Papers should be submitted in electronic form via the manuscript submission site. Authors should complete all relevant fields in the manuscript upload page.

Authors must upload suitable source files when submitting. See above for more details.

The submitting author must enter the names and email addresses of all co-authors when submitting via the manuscript submission and peer review site.

Authors are encouraged to submit the names and contact details of possible reviewers (although the reviewers selected may not be from this list). These suggestions should be impartial. Authors may also indicate non-preferred reviewers if they are working in competition or have conflicts of interest with individuals or organisations.

Permissions

Please make sure that any permissions you may require for text, figures or video are cleared before publication. If you are unable to clear the permissions under the same licence you wish to use for your paper, please include the permissions copyright statement under any relevant figures or video. Confirmation and any relevant details of permissions should be clearly stated in your cover letter when submitting a paper to Healthcare Technology Letters.

Post-submission

Changes to the submitted manuscript

If your submission is returned because it requires changes, you will need to log in to the manuscript submission and peer review site and resubmit a revised manuscript.
It is not usually possible to make changes to a manuscript when it is under review; although there are exceptions if the changes are minor. Major revisions cannot be made without starting the whole process again.

If you wish to make changes, send us the amended manuscript with a list of the changes made, and the Editor will consider which course of action is most appropriate.

Due to the fast nature of the Healthcare Technology Letters publication process, we do not make proofs of accepted papers available to authors. Each accepted manuscript is checked prior to publication, using copy-editors and proofreaders. If you notice any errors in your paper after you have submitted, please inform us as soon as possible.

Review process

All manuscripts are sent out for review by independent experts in the field, and the decision made by the Editor is based on these reports. Reviewers are encouraged to provide constructive feedback for the authors, and this will be provided to you where possible. However, please bear in mind that to maintain the fast turnaround of the journal, this feedback may not be completely comprehensive. The average time between submission and decision is eight weeks.

Open Access Information

In 2017 Healthcare Technology Letters became a fully gold open access journal. This means that the author retains the copyright and the published papers are freely available to everybody that wishes to read and use them. This is funded by the authors of accepted papers paying an article processing charge (APC). The base APC is $2,000, however, to celebrate the journal's second year as a fully open access journal a 50% discount will be applied for all papers submitted in 2018.

After this discount period, IET members will be eligible for a 15% discount on the APC. The IET also offers fee waivers for researchers in developing countries, determined using the criteria set by Research4Life, which provides free or low-cost access to scientific journals, books and databases for scientists, practitioners, students and faculty in the developing world.

Open Access Licence Options

Open Access: Creative Commons Licences

Authors will be asked to sign a Creative Commons Licence as opposed to a copyright form. In this way, the author retains the copyright to their work. As we offer a number of different licence options for authors, it is advised that authors take some time to consider which licence they would like to use when they submit their paper so as not to delay the publication of the paper on acceptance. Authors whose work is funded by the Wellcome Trust or Research Councils UK must sign the Creative Commons Attribution (CC BY). Other licences available are: Attribution-NoDerivs (CC BY-ND), Attribution-NonCommercial (CC BY-NC) and Attribution-NonCommercial-NoDerivs (CC BY-NC-ND). For more information on these options, please see below.

Creative Commons Attribution (CC BY) This licence lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licences offered and is recommended for maximum dissemination and use of licenced materials. (If your work is funded by The Wellcome Trust or Research Councils UK you must use this licence.)
Preview licence

Creative Commons Attribution-NoDerivs (CC BY-ND) This licence allows for redistribution, commercial and non-commercial, as long as it is passed along unchanged and in whole, with credit to you.
Preview licence

Creative Commons Attribution-NonCommercial (CC BY-NC) This licence lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don't have to licence their derivative works on the same terms.
Preview licence

Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND) This licence is the most restrictive licence we offer, only allowing others to download your works and share them with others as long as they credit you, but they can't change them in any way or use them commercially.
Preview licence

Publication Ethics

Please refer to the IET Ethical Policy.

Human and Animal Subjects

Healthcare Technology Letters follows the guidelines of the International Committee of Medical Journal Editors .

When reporting research involving human data, authors should indicate whether the procedures followed have been assessed by the responsible review committee (institutional and national), or if no formal ethics committee is available, were in accordance with the Helsinki Declaration as revised in 2013. If doubt exists as to whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. Approval by a responsible review committee does not preclude editors from forming their own judgment as to whether the conduct of the research was appropriate. Manuscripts relying on clinical trials should quote the trial registration number at the end of the abstract.

Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed. Identifying information, including names, initials, or hospital numbers, should not be published in written descriptions, photographs, or pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) gives written informed consent for publication. Informed consent for this purpose requires that an identifiable patient be shown the manuscript to be published. Informed consent should be obtained if there is any doubt that anonymity can be maintained. For example, masking the eye region in photographs of patients is inadequate protection of anonymity. If identifying characteristics are de-identified, authors should provide assurance that such changes do not distort scientific meaning.

For all manuscripts reporting experiments on animals, the corresponding author must confirm that all experiments were performed in accordance with relevant guidelines and regulations. The manuscript must include a statement identifying the institutional and/or licensing committee approving the experiments, including any relevant details.

Conflict of Interest Policy

The IET requires all authors, reviewers and editors to declare any conflicts of interest to the journal’s editorial office to ensure transparency and objectivity in the publication of scientific research in our journals.

A conflict of interest could exist or arise if there are competing financial or personal interests, relationships or beliefs relating to the submitted work that could interfere with the objectivity and actions of the author, reviewer or editor. Any conflicts of interest that were not disclosed and come to light after publication may undermine the integrity of the scientific research, the authors and the journal.

Examples include:

  • Involvement in a business (such as ownership, employment, contracting or speaking for) that would financially gain from the publication of the work
  • Rivalry in the same research area
  • Potential career advancement based on the publication of the research
  • Being asked to assess the work of a close colleague or relative for the journal

Advice should be sought from the journal’s editorial office if there is any doubt as to whether something constitutes a relevant conflict of interest.

Authors

Healthcare Technology Letters follows the guidelines of the International Committee of Medical Journal Editors and an ICMJE disclosure of potential conflicts of interest form must be completed for each author and emailed to the editorial office at the time of manuscript submission. It is the responsibility of the corresponding author to ensure that all authors adhere to this policy prior to submission. Forms must be submitted even if there is no conflict of interest. Submissions without a completed form from each author will not be sent for peer review.

All corresponding authors submitting to Healthcare Technology Letters must disclose any funding sources.

A Funding and Declaration of Interests statement must also be included in the manuscript after any Acknowledgements and should summarise funding sources and any conflicts of interest included on the ICMJE form. If there is no conflict of interest, authors must include "Conflict of Interest: none declared."

The IET may use disclosures as a basis for editorial decisions.

Reviewers

In accordance with COPE Ethical Guidelines for Reviewers, reviewers must contact the journal's editorial office immediately if they identify a conflict of interest in connection with a manuscript that they have been asked to review. The journal editor will decide if an alternative reviewer is required.

Editors

In accordance with the COPE International Standards for Editors, editors must inform the journal’s editorial office immediately if a conflict of interest is identified with a manuscript under consideration. An alternative editor may be assigned.

Proofs

Copyediting and proof correction

All accepted papers are copyedited to ensure clarity and consistency, to correct minor errors, to standardise various formatting details and to conform to Healthcare Technology Letters’ house style.

Authors may receive queries if ambiguities in the language or minor errors in a paper are identified by either referees or the copyeditor that cannot be resolved in the editorial office. Delays in replying to such queries may result in a delay to the publication of a paper.

Your proof will be sent to you for checking prior to publication; please check this within the requested timeframe to avoid any delays in publication.

Journal copies and permissions

Once the proof has been finalised, we will send the corresponding author a complimentary PDF version of their final published paper.

Permission requests to reproduce articles published in Healthcare Technology Letters should be emailed to [email protected].

Checklist

Please use this checklist to help you ensure that your paper meets the standards we expect from submitted papers:

  • Novelty: this is the most important factor that we ask referees to consider when reviewing for Healthcare Technology Letters. We are interested in work that is novel, original and where rapid publication would be of benefit to the engineering community. Papers should provide significant results and the reporting of incremental work is discouraged. Authors should not submit work merely because they need the paper to be published quickly (e.g. in order to graduate or before applying for a new job or promotion).
  • Scientific merit: is the work scientifically rigorous, accurate and correct?
  • Originality and justification: is the work relevant? Does the work contain significant additional material to that already published and has its value been demonstrated?
  • Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?
  • Appropriateness: is the material appropriate to the scope of the journal?
  • Clarity: is the English clear and well-written? Poorly written English may obscure the scientific merit of your paper and can lead to rejection. Are the ideas expressed clearly and concisely? Are the concepts understandable? Is the discussion written in a way that is easy to read and understand?
  • Title: is it adequate and appropriate for the content of the article?
  • Abstract: does it contain the essential information of the article? Is it complete? Is it suitable for inclusion by itself in an abstracting service?
  • Diagrams, figures, tables and captions: are they clear and essential? Are all figures and tables labelled and referred to in the text?
  • Graphs and tables: are these clear and necessary? Are the numbers in the tables readily understandable? Explanations should be in the caption, or in the immediately surrounding text.
  • Mathematics: is the mathematics necessary? Does it use commonly understood symbols? Are equations numbered if referred to in the text?
  • Conclusion: does the paper contain a carefully written conclusion, summarising what has been learned and why it is interesting and useful?

Pre-submission editing services

The IET has partnered with Editage to provide editorial services to authors submitting to IET Journals. The services will help authors craft well-written manuscripts for submission to the journal of their choice. Prior to submitting your manuscript, you may wish to have it edited for correct use of English, particularly if English is not your first language. This is not compulsory but it may assist the journal editors and reviewers to fully understand the content of your paper.
NB: Use of the Editage service does not guarantee that your manuscript will be sent out for peer review or accepted for publication.

If you would like more information on the language editing facility offered by Editage, an independent editorial service, please visit their IET microsite where you will receive a 15% discount on the services available.

There are a large number of language-editing services available and you would be free to use any of these. Note that authors are liable for all costs associated with language editing and the IET does not accept any responsibility for the level of service provided.

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