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Author guide - The Journal of Engineering

1. Contact information
2. Manuscript submission
3. Multiple submission
4. Cover letter
5. Manuscript presentation
6. Review process
7. Creative Commons Licences
8. Permissions
9. After acceptance
10. Checklist
11. Pre-submission editing services

1. Contact information

1.1. If you cannot find the information you are looking for on this page, please contact the journal's editorial assistant by following the Editorial Contact link on the relevant journal homepage. For general enquiries please contact  joe@theiet.org.
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2. Manuscript submission

2.1. Manuscripts submitted to The Journal of Engineering should:

  • present findings clearly and concisely
  • state the potential engineering applications
  • make reference to the state-of-the-art.

Manuscripts should not:

  • be under consideration for publication in any other journal, book or conference proceedings available through a library or by purchase

2.2. All submissions to The Journal of Engineering should be uploaded using River Valley ReView. Revised papers should be submitted in their source file format (.doc, docx or .tex files for text and .eps, .jpeg, .tif or .pdf files for figures). If your paper has been prepared using LaTeX, please also upload a single .pdf file of the paper together with the LaTeX source file and the figures.

2.3. If the paper is intended for a specific special issue, please make this clear when uploading your paper.

2.4. All papers are pre-screened to ensure that only the most significant are sent for review. Please ensure that your manuscript satisfies the following points:

2.4.1. Please be aware that all submissions to IET publications will now go through Ithenticate’s CrossCheck software which is a multi-publisher initiative to screen published and submitted content for originality. This is to ensure that the paper does not contravene the IET Policy in Relation to Plagiarism, Infringement of Copyright and Infringement of Moral Rights and Submission to Multiple Publications. We use CrossCheck to detect instances of overlapping and similar text in submitted manuscripts. Click here to find out more about CrossCheck.

2.4.2. Our policy is to reject manuscripts found to contain duplication of previously published work. For further information please see the IET Policy in Relation to Plagiarism, Infringement of Copyright and Infringement of Moral Rights and Submission to Multiple Publications .

2.4.3. Originality: is the work scientifically rigorous, accurate and novel? Does the work contain significant additional material to that already published? Has its value been demonstrated?

2.4.4. Motivation: does the problem considered have a sound motivation? Does the paper clearly demonstrate the scientific interest of the results?

2.4.5. Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?

2.4.6. Clarity: is the English clear and well written? Poorly written English may obscure the scientific merit of your paper. Are the ideas expressed clearly and concisely? Are the concepts understandable?

Authors are encouraged to submit the names and contact details of possible reviewers (although the reviewers selected may not be from this list). These suggestions should be impartial. Authors may also indicate non-preferred reviewers if they are working in competition or have conflicts of interest with individuals or organisations.

This information should be included in a cover letter for the Editorial Office which can be uploaded with your manuscript.

You should not make any requests for fee waivers or reductions to your Article Processing Charges in your cover letter. Should your manuscript be accepted for publication you will have an opportunity to include your request at that time. Any information regarding the funding of research should be put in a cover letter/entered into the relevant information section during the submission steps and also in the acknowledgements section of your submitted paper.

The source files of your paper are required at submission as this will speed up the publication of your paper, should it be accepted. Your paper will not be sent for review until source files have been received.

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3. Multiple submission

3.1. Your manuscript must not be under consideration for any other publication while it is being considered by the IET. Please read the IET Policy in Relation to Plagiarism, Infringement of Copyright and Infringement of Moral Rights and Submission to Multiple Publications carefully, or contact the relevant editorial assistant if you are in any doubt.

3.2. If your manuscript has been considered and rejected by any other publication, it is imperative that this is stated in the cover letter and in the relevant information section during the submission steps.
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4. Cover Letter

4.1. Cover letters are required for all submissions.

4.2. Cover letters must include a statement of originality and confirmation that this paper has not been submitted to any other journals.

4.3. If your manuscript has previously been submitted to this or any other journal (including other IET journals) and subsequently rejected, you must provide copies of all correspondence involving the earlier submission, including the final decision letter. You must also include an additional document detailing how you have improved your paper from the previous rejected version. Please upload this document alongside both your submitted manuscript file and your cover letter. Failure to do so may cause delays or interruptions to paper processing and will result in the rejection of your manuscript.

4.4. If your manuscript was previously a conference paper, please attach the paper and details of how the manuscript has been expanded.
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5. Manuscript presentation

5.1. Submission template: we have recently updated our submission templates to a double column format. For our Microsoft Word submission template, please download the file here. For our LaTeX template, please download the zipped file here. These templates contain specific information regarding the formatting, layout and policies for submissions to IET Research Journals. Additional information regarding submissions can also be found in the following subsections.

5.2. Length: original research articles, case studies and brief papers submitted to IET Research Journals should conform to a maximum length of 12 pages when formatted using our double column template provided in section 5.1. Review articles, which summarise current research in a particular area, have a maximum length limit of 18 pages. Comment papers, that critique already published papers, should be no more than 4 pages in length. These guidelines include all content such as the abstract, figures, references and the appendices.

5.3. Format: papers must be typed in a font size no smaller than 10 pt and should be in standardised fonts such as Times New Roman or Arial. All pages should be numbered.

5.4. Language, spelling and grammar: all papers must be written in UK English. If English is not your first language, you should ask an English-speaking colleague to proofread your paper. Papers that fail to meet basic standards of literacy are likely to be unsubmitted by the Editorial Office.

5.5. Author affiliations: these should immediately follow the title. For multiple-authored articles, list the full names of all the authors, followed by the full postal and email addresses, using identifiers to link an author with an address where necessary. If an author's present address is different from the address at which the work was carried out, this should be given as a footnote. All co-authors must be listed on the manuscript submission and peer review site as part of the submission process.

5.6. Abstract: this should be informative and suitable for direct inclusion in abstracting services as a self-contained article. It should not exceed 200 words. It should indicate the general scope and also state the main results obtained, methods used, the value of the work and the conclusions drawn. No figure numbers, table numbers, references or displayed mathematical expressions should be included. The abstract should be included in both the manuscript submission and peer review site submission steps and in the submitted paper.

5.7. Figures and figure captions

5.7.1. Figures will be reproduced exactly as supplied, with no redrawing or relabelling. It is therefore imperative that the supplied figures are of the highest possible quality. The preferred format is encapsulated postscript (.eps) for line figures and .tif for halftone figures with a minimum resolution of 300 dpi (dots per inch).

5.7.2. Each figure should be explicitly referred to in numerical order and should be embedded within the text at the appropriate point.

5.7.3. A maximum of four subfigures will be allowed per figure.

5.7.4. Colour figures may be used online at the request of the author (see Colour Reproduction section below).

5.8. Tables

5.8.1. Tables should be referred to explicitly in the text. Tables should be referred to in numerical order.

5.9. Mathematics and equations

5.9.1. When writing mathematics, avoid confusion between characters that could be mistaken for one another, e.g. the letter 'l' and the number one.

5.9.2. Equations should be capable of fitting into a two-column print format.

5.9.3. Vectors and matrices should be in bold italic and variables in italic.

5.9.4. If your paper contains superscripts or subscripts, take special care to ensure that the positioning of the characters is unambiguous.

5.9.5. Exponential expressions should be written using superscript notation, i.e. 5x103 not 5E03. A multiplication sign should be used, not a dot.

5.9.6. Refer to equations using round brackets, e.g. (1)

5.10. Footnotes

Please be aware that it is the IET house-style not to include footnotes in the text. If footnotes are included in a paper, they will be moved into the main body of text during the typesetting. 

5.11. References

5.11.1. You should number your references sequentially through the text, and each reference should be individually numbered and enclosed in square brackets (e.g. [1]).

5.11.2. Please ensure that all references in the reference list are cited in the text and vice versa. Failure to do so may cause delays in the production of your article.

5.11.3. Please also ensure that you provide as much information as possible to allow the reader to locate the article concerned. This is particularly important for articles appearing in conferences, workshops and books that may not appear in journal databases.

5.11.4. Do not include references for papers that have been submitted and not accepted for publication. Papers that have been accepted for publication are allowed as long as all information is provided.

5.11.5. Please provide all author name(s) and initials, title of the paper, date published, title of the journal or book, volume number, editors (if any), and finally the page range. For books and conferences, the town of publication and publisher (in parentheses) should also be given.

5.11.6. If the number of authors on a reference is greater than 6 please list the first 3 authors followed by et al.

5.11.7. An average research paper should reference between 20 and 30 works, the bulk of which should be recently published (i.e. within the last 5 years) leading-edge articles in the field, preferably from top journals or conferences. You should compare your own findings to this recent research and demonstrate how your work improves on it, in order to demonstrate that your work shows a significant advance over the state of the art - a pre-requisite for publication in IET Research Journals.

5.12. Examples of the ways in which references should be cited are given below:

Journal article

  • Smith, T., Jones, M.: 'The title of the paper', IET Syst. Biol., 2007, 1, (2), pp. 1–7
  • Borwn, L., Thomas, H., James, C., et al.:'The title of the paper, IET Communications, 2012, 6, (5), pp 125-138

Conference paper

  • Jones, L., Brown, D.: 'The title of the conference paper'. Proc. Int. Conf. Systems Biology, Stockholm, Sweden, May 2006, pp. 1–7

Book, book chapter and manual

  • Hodges, A., Smith, N.: 'The title of the book chapter', in Brown, S. (Ed.): 'Handbook of Systems Biology' (IEE Press, London, 2004, 1st edn.), pp. 1– 7
  • Harrison, E.A., and Abbott, C.: 'The title of the book' (XYZ Press, New York, 2005, 2nd edn. 2006)

Report

  • IET., 'Report Title' (Publisher, 2013), pp. 1-5

Patent

  • Brown, F.: 'The title of the patent (if available)'. British Patent 123456, July 2004
  • Smith, D., Hodges, J.: British Patent Application 98765, 1925

Thesis

  • Abbott, N.L.: 'The title of the thesis'. PhD thesis, XYZ University, 2005

Standard

  • BS1234: 'The title of the standard', 2006

Website

  • 'Research Journals', http://www.theiet.org/resources/journals/research/index.cfm, accessed April 2006

5.13. Appendices and supplementary material

5.13.1. Additional material, e.g. mathematical derivations, that may interrupt the flow of your paper's argument should form a separate Appendix section. Do not, however, use appendices to lengthen your article unnecessarily. If the material can be found in another work, cite this work rather than reproduce it.
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6. Review process

All manuscripts are sent out for review to independent experts in the field, and the decision made by the editors is based on these reports. In addition, for rejected manuscripts we are not able to give any opportunity for revision. Authors should therefore prepare their manuscript very carefully. The average time between submission and decision is eight weeks.
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7. Creative Commons Licences

7.1 Licence options: Authors who have their papers accepted for publication in The Journal of Engineering will be asked to sign a Creative Commons Licence as opposed to a copyright form. In this way, the author retains the copyright to their work. As we offer a number of different licence options for authors, it is advised that authors take some time to consider which licence they would like to use when they submit their paper so as not to delay the publication of the paper on acceptance. Authors whose work is funded by the Wellcome Trust or Research Councils UK must sign the Creative Commons Attribution (CC BY). Other licences available are: Attribution-NoDerivs (CC BY-ND), Attribution-NonCommercial (CC BY-NC) and Attribution-NonCommercial-NoDerivs (CC BY-NC-ND). For more information on these options please see below.

Creative Commons Attribution (CC BY) This licence lets others distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation. This is the most accommodating of licences offered and is recommended for maximum dissemination and use of licenced materials. (If your work is funded by The Wellcome Trust or Research Councils UK you must use this licence.)
Preview licence

Creative Commons Attribution-NoDerivs (CC BY-ND) This licence allows for redistribution, commercial and non-commercial, as long as it is passed along unchanged and in whole, with credit to you.
Preview licence

Creative Commons Attribution-NonCommercial (CC BY-NC) This licence lets others remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don't have to licence their derivative works on the same terms.
Preview licence

Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND) This licence is the most restrictive licence we offer, only allowing others to download your works and share them with others as long as they credit you, but they can't change them in any way or use them commercially.
Preview licence

7.2. Payment for Open Access

7.2.1. Upon acceptance of your paper you will need to pay your Article Processing Charge of $1,150 USD. The IET has partnered with Copyright Clearance Center, Rightslink who will facilitate the fee collection process. Once your paper is accepted for publication you will be contacted by Rightslink with instructions on how to pay your fees. All fees must be paid within 3 weeks of acceptance; failure to pay your fees in a timely fashion may result in your being debarred from publishing Open Access with the IET.

7.2.2. IET members are eligible for a 15% discount on their fees. The IET also offers fee waivers for researchers in developing countries, determined using the criteria* set by Research4Life, which provides free or low-cost access to scientific journals, books and databases for scientists, practitioners, students and faculty in the developing world. Researchers in other territories who can demonstrate a genuine need will also be considered for waivers. They should contact the Editorial Office once their paper has been accepted to make their appeal.

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8. Permissions

Please make sure that any permissions you may require for text or figures are cleared before publication. If you unable to clear the permissions under the same licence you wish to use for your paper, please include the permissions copyright statement under any relevant figures. Confirmation and any relevant details of permissions should be clearly stated in your cover letter when submitting a paper to The Journal of Engineering.

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9. After acceptance

9.1. Publishing on acceptance

Once we have received the licence form and your paper is ready to move into production, it will be published on our Digital Library platform as part of our publishing on acceptance service.

The paper that is published at this stage will be an exact copy of the paper submitted for the last round of review. In order to ensure that the published version of the paper is an acceptable standard, you may wish to upload a clean version of your paper without your response to previous reviewer comments. Also, the title and author names will be based on your manuscript submission and peer review site submission questions and accounts; please make sure these are up-to-date before completing the submission of your paper.

Please be aware that changes cannot be made to the published accepted version of your paper at any stage. The accepted version will be replaced on the Digital Library with the typeset e-First version upon completion of production of your article.

9.2. Proof correction

9.2.1. You will receive an email with your typeset proof attached for correction purposes. We ask you to return your corrections within 3 working days of receiving the email. Note that your paper will be published online in advance of printed publication and it is therefore in your interest to return your corrections to us as soon as possible. Major revisions, e.g. rewriting of whole sections, or the addition of figures, are not permitted at this stage. Also, changes with regards to authors or co-authors (additions or removals) cannot be made after the paper has been accepted.

9.2.2. Do not supply an original manuscript, an updated manuscript nor an edited proof at the corrections stage. Corrections should be indicated in list form by giving the precise location of each correction (page and line number). This should be limited to 1 A4 page.

9.2.3. We will send out two chase emails, one to the corresponding author and one to all authors. If we do not receive corrections within this time, due to a tight production schedule, your paper will be published as it stands. No changes or erratum will be made after this.

9.2.4. You will not be able to view the final proof after your corrections have been submitted.

9.3 E-First

The IET have now introduced an e-First publication service for our authors and readers where, once papers are ready for publication, they will appear online on the IET Digital Library (http://digital- library.theiet.org/content/journals) in advance of print publication.

E-First articles that have not yet been published in a print issue should be cited in this format:

Wu, Y., Liu, W.: 'Title of paper', IET Wirel. Sens. Syst., 2014, doi:10.1049/iet-wss.2013.0065 

9.4. Complimentary copies

When all corrections have been made, we will send the corresponding author a PDF copy of their paper. No further changes can be made after this time. Please note that this is subject to the terms and conditions of our author self-archiving policy.

10. Checklist

Please use this checklist to help you ensure that your paper meets the standards we expect from submitted papers:

Scientific merit: is the work scientifically rigorous, accurate and correct?

Originality and justification: is the work relevant? Does the work contain additional material to that already published and has its value been demonstrated?

Referencing: has reference been made to the most recent and most appropriate work? Is the present work set in the context of the previous work?

Appropriateness: is the material appropriate to the scope of the journal?

Clarity: is the English clear and well-written? Poorly written English may obscure the scientific merit of your paper and can lead to rejection. Are the ideas expressed clearly and concisely? Are the concepts understandable? Is the discussion written in a way that is easy to read and understand?

Title: is it adequate and appropriate for the content of the article?

Abstract: does it contain the essential information of the article? Is it complete? Is it suitable for inclusion by itself in an abstracting service?

Diagrams, figures, tables and captions: are they clear and essential? Are all figures and tables labelled and referred to in the text?

Graphs and tables: are these clear and necessary? Are the numbers in the tables readily understandable? Explanations should be in the caption, or in the immediately surrounding text.

Mathematics: is the mathematics necessary? Does it use commonly understood symbols? Are equations numbered if referred to in the text?

Conclusion: does the paper contain a carefully written conclusion, summarising what has been learned and why it is interesting and useful?

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11. Pre-submission editing services

The IET has partnered with Editage to provide editorial services to authors submitting to IET Journals. The services will help authors craft well-written manuscripts for submission to the journal of their choice. Prior to submitting your manuscript, you may wish to have it edited for correct use of English, particularly if English is not your first language. This is not compulsory but it may assist the journal editors and reviewers to fully understand the content of your paper.
NB: Use of the Editage service does not guarantee that your manuscript will be sent out for peer review or accepted for publication.

If you would like more information on the language editing facility offered by Editage, an independent editorial service, please visit their IET microsite where you will receive a 15% discount on the services available.

There are a large number of language-editing services available and you would be free to use any of these. Note that authors are liable for all costs associated with language editing and the IET does not accept any responsibility for the level of service provided.

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